AI Automation Agency · US & Canada
Your business, minus the busywork.
We build done-for-you AI automation that books appointments, qualifies leads, and handles follow-up, so your team focuses on what grows the business.
Built for engineering firms, clinics, law offices, real estate, and growing sales teams across the US and Canada.
STATUS: 0 pending · 24/7 · 147 handled by Mach
Trusted across the industries we automate
- Engineering
- Legal
- Real Estate
- Health Clinics
- Fitness
- Restaurants
- Barbershops
- Sales Teams
- 20+ hours saved / weekper workflow, on average
- Live in 2-4 weeksfrom audit to deployment
- Built, hosted & maintainedfully done-for-you
The real cost of manual work
Your team is buried in repetitive work that AI workflow automation should be handling.
Skilled people lose hours every day to admin, slow follow-up, and copy-paste output that a system should own. The cost isn't just time, it's the leads that go cold, the appointments that slip, and the senior hours spent on work no one should be doing by hand.
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Missed and slow lead follow-upEvery hour a lead waits, the odds of winning it drop, and revenue walks to a faster competitor.
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Manual booking and remindersPhone tag and forgotten confirmations turn into no-shows and a calendar full of gaps.
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Repetitive document and report draftingSenior staff burn billable hours reformatting the same reports, contracts, and proposals.
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Review requests that never get sentForgotten follow-ups leave a thin online reputation that quietly costs you new business.
Live
Watch the work do itself.
A real lead arrives at 11:47 PM. By the time you wake up, our AI workflows have answered it, qualified it, booked it, and drafted the proposal, with zero manual touches. Here is the whole run, step by step.
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11:47 PM · Trigger
New lead from your website form
“Need a quote for a kitchen reno.” It lands while you sleep.
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Respond
An auto-reply goes out
Responded in 8 seconds, before the lead can shop a competitor.
Powered by AI Receptionist & Booking Bot
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Qualify
The lead is qualified
Budget ✓ Timeline ✓ Service area ✓, marked QUALIFIED.
Powered by Lead Qualification & Follow-Up Bot
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Book
A meeting is on the calendar
Booked · Tue 2:00 PM, the slot fills itself.
Powered by AI Receptionist & Booking Bot
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Draft
The proposal writes itself
Proposal drafted from your template, ready for review.
Powered by Proposal & Estimate Generator
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Sync & send
Your CRM updates itself
Confirmation emailed and the lead moves into your Won pipeline.
Powered by Client Onboarding Automation
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Morning summary
While you slept: 4 leads captured, qualified, and booked.
0 manual touches.
Get this running for your business
What we build
Done-for-you AI workflows, engineered for your business.
Each system targets a specific bottleneck, runs inside the tools you already use, and is built, hosted, and maintained by us. Pick the work you want off your team's plate.
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AI Receptionist & Booking Bot
Answers, qualifies, and books appointments 24/7, so no call or lead ever goes unanswered.
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Lead Qualification & Follow-Up Bot
Instantly responds, scores, and nurtures every inbound lead until they're sales-ready.
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Technical Report Generator
Turns site data and notes into formatted, review-ready engineering and inspection reports.
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Contract & Document Drafting Assistant
Drafts, populates, and standardizes contracts and documents from your templates in minutes.
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Review & Reputation Automation
Requests, routes, and manages reviews to grow your rating on autopilot.
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Internal Knowledge Base Bot
Answers staff questions instantly from your SOPs, policies, and past projects.
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Proposal & Estimate Generator
Produces accurate, branded proposals and estimates from a short intake.
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Social Media & Content Automation
Plans, drafts, and schedules on-brand content without a dedicated content team.
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Client Onboarding Automation
Collects info, sends paperwork, and kicks off projects without manual chasing.
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Custom AI Workflow Builds
Bespoke automations engineered around the exact bottleneck slowing your business.
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Our process
How we build your automation systems.
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1
Audit Free
We map your workflows and find the highest-ROI automation opportunities.
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2
Architect
We design the system, integrations, and guardrails around your tools and processes.
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3
Build & Deploy
We build, test, and launch your AI workflows, typically live in 2-4 weeks.
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4
Optimize & Maintain
We monitor, tune, and expand the system as you grow. You own the outcomes; we own the upkeep.
Results
What automation looks like in practice.
Picture a regional engineering firm, the kind of team we're built for. Inbound inspection requests pile up in a shared inbox, quotes wait days for a senior engineer, and report formatting eats entire afternoons.
With a lead-response bot triaging every enquiry on arrival and a report generator turning field notes into review-ready drafts, the same team replies in minutes and ships reports the same day, without adding headcount. This is an illustrative scenario, not a specific client claim.
- 20+hours per week reclaimed across the team
- 3×faster lead response, from hours to minutes
- 2-4week deployment, from audit to live system
If your first workflow doesn't save measurable time in 30 days, we rebuild it free.
In their words
Real businesses, real results.
Owners across Ottawa and Gatineau on what changed after we built their automation.
I'll be honest, I'm not a tech person at all and I was nervous about bringing this kind of thing into our B&B. The Mach Studios team never made me feel that way. They took the time to actually understand how we run things, built something custom for us instead of forcing us into a one size fits all setup, and then patiently walked me through everything until I was comfortable using it on my own. We're already seeing the results, and honestly I wish we'd done this sooner. If you run a small hospitality business in the Ottawa area, talk to these guys.
Running an officiating business means a lot of back and forth with couples, and it was eating up time I'd rather spend on the ceremonies themselves. Mach Studios changed that. They listened to how I actually work, set everything up for me, and made the whole thing painless. Inquiries don't slip through the cracks anymore and I've got real hours back in my week. Professional, patient, and they clearly care about getting it right.
Nobody on our team is techy, and Mach Studios got that from day one. They went the extra mile to keep things simple for us and handled all the complicated stuff themselves. The impact has been huge, we're saving over $2,000 every month and the day to day runs smoother than it ever did. Easy to work with, no jargon, real results. Highly recommend them to any restaurant owners.
Engagement models
Pricing that scales with the value we deliver.
Every business automates different work, so we scope to your needs. Most clients start with one high-impact workflow, then expand. Pricing is value-based, book a free audit for an exact quote.
Every engagement starts at $1,000.
Most clients invest between $1,500 and $4,000 depending on the scope of their automation stack.
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Launch
For businesses automating their first bottleneck.
Starting point1 core workflow- One done-for-you workflow
- Full build & deployment
- 30-day tuning & handover
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Most popular
Growth
For operators scaling multiple processes at once.
Starting point3-5 workflows- 3-5 integrated workflows
- Priority build queue
- Ongoing optimization & maintenance
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Systemize
For teams automating an entire function.
Starting pointFull department automation- Department-wide automation
- Custom integrations
- Dedicated support
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Custom Build
Bespoke AI workflow engineering around a unique problem.
Starting pointScoped per project- Discovery & solution design
- Engineered to your exact problem
- Built, hosted & maintained
All plans include build, hosting, monitoring, and maintenance. No long-term lock-in.
Get started
Book your free automation audit.
30 minutes. We'll map your workflows, show you exactly what to automate first, and what it's worth. No pressure, no jargon.
- Free, no-obligation
- Tailored to your business
- Live systems in 2-4 weeks