Proposals & quotes drafted
A quote request comes in; the system drafts the proposal from your templates, standard scopes, and past projects, ready for an engineer to review and send the same day, not next week.
Engineering firms
AI automation for engineering firms that gets proposals out first.
Mach Studios builds done-for-you AI systems for structural, civil, MEP, and consulting engineering firms across the US and Canada. We turn quote requests into drafted proposals, keep RFIs and submittals from stalling, generate routine reports, and answer the new-project calls you'd otherwise miss, so technical work stops waiting on admin.
- Days → hoursCut proposal turnaround when the first draft writes itself from your templates and past projects.
- 45sto call a missed new-project lead back, automatically, before they reach the next firm.
- ZeroRFIs lost in an inbox. Every one is tracked and followed up until it's answered.
- On timeSubmittals and permit paperwork prepared and reminded on, so deadlines stop sneaking up.
Where work gets lost
You don't lose bids on engineering. You lose them on lag.
The technical work is the easy part. The bids slip while a quote sits in a queue, an RFI waits for a reply, or a call goes to voicemail during a site visit.
-
3+ days
How long a quote request often sits before anyone replies. By then the client has already called two other firms and started comparing.
Response-time research -
~62%
The share of business calls that go unanswered industry-wide. For a firm, each missed call could be your next project walking away.
SMB call-handling data -
Hours / week
The admin load, proposals, reports, RFIs, permits, that quietly pulls your senior engineers off the billable work only they can do.
Firm workflow estimates
What we put on autopilot
Keep the work moving without burning senior hours.
Each system is built around your templates and tools. Here's what we most often automate for engineering firms.
RFIs that don't stall
Every RFI is logged and followed up automatically until it's answered, so a project never sits idle waiting on a reply that fell through the cracks.
Site reports generated
Field notes turn into formatted reports from your templates, cutting the after-hours writeups and getting findings to the client faster.
New-project calls answered
Missed calls trigger an instant text back and a callback, so a prospective client never reaches voicemail during a site visit and quietly moves on.
Permit & submittal paperwork
Deadlines are tracked and the paperwork is prepared and reminded on, so submittals go out on time instead of becoming a scramble.
Client follow-up & invoicing
Status updates, follow-ups, and overdue invoices are handled automatically, keeping projects moving and cash flow healthy.
From backlog to handled
Quote request, 3 days oldProposal drafted
Site report to writeReport generated
RFI awaiting a replyRFI followed up
Permit submittal dueSubmittal prepared
Missed call, new projectCalled back in 45s
How it works
Live in weeks, not quarters.
No rip-and-replace, no long onboarding. We build around the tools your firm already runs on.
1
Free automation audit
We map how quotes, calls, RFIs, and reports move through your firm today, and pinpoint where work is stalling, and what each delay is costing you.
2
We build it on your stack
Your system is engineered to work alongside your project management, document, and email tools, and to draft from your real templates and standards.
3
Tested against your real projects
We run it against your actual proposals and workflows until the drafts hold up to an engineer's review and nothing falls through.
4
Live, monitored, improved
It runs in the background through every project. We watch it, tune it, and keep it sharp as your pipeline grows.
Why Mach Studios
Engineers building for engineers.
Built like real software
Handled errors, real integrations, built to run unattended. You'll recognize the rigor, this is engineered, not stitched together for a demo.
Scoped around billable hours
We start with the workflow that frees the most senior time, usually proposals and follow-up, and measure success in won work and hours returned.
Done-for-you, US & Canada
We build, host, monitor, and maintain everything, so your team can stay on engineering instead of administration.
The same two people, start to finish
The person who builds your system is the one who answers your emails. No account managers, no offshore handoffs. Meet the team
FAQ
Engineering AI automation, answered.
How does AI automation help an engineering firm win more work?
It removes the admin lag that loses bids. Proposals get drafted fast, missed calls get answered, and follow-up on RFIs and quotes is automatic, so you respond first and your senior engineers stay on billable work instead of paperwork.
Can it really draft technical proposals?
It drafts the first version from your templates, standard scopes, and past projects, an engineer reviews and finalizes. It removes the blank page and the busywork, not the engineering judgment.
Will it work with our existing tools?
Yes. It works alongside your project management, document, and email systems. We integrate with what you have rather than replacing it.
Is our project data secure?
Yes. Systems are engineered privacy- and security-conscious and scoped to share only what's necessary. We review your specific requirements during the audit.
How long until it's live?
Most engineering-firm automations are built, tested, and live within two to four weeks of your free automation audit.
Do I need technical staff to run it?
No. It's fully done-for-you. We build, host, and maintain it. Your engineers just get their time back.
Get the next proposal out today, not next week.
Book a free 30-minute audit. We'll map your proposal and project workflows, show you where the time goes, and what it's worth to automate it, no pressure, no jargon.