Instant lead response
A new lead from a portal, your website, or a missed call gets a personal text and callback in under a minute, greeted, qualified, and pointed toward a booking before your competition has even seen the notification.
Real estate
AI automation for real estate that answers every lead in seconds.
Mach Studios builds done-for-you AI systems for real estate agents, teams, and brokerages across the US and Canada. We put your lead response, follow-up, showings, and listing paperwork on autopilot, so the first agent to reply is always you, even at 9pm on a Sunday.
- 78%of buyers and sellers hire the first agent who responds. Speed isn't an edge, it's the whole game.
- 38sto text and call a new lead back, automatically, day or night.
- 5+follow-ups most leads need to convert. The average agent sends barely one.
- 4×more replies from a text than an email. We lead with the channel that works.
Where deals leak
In real estate, the slow reply is the lost commission.
You don't lose deals because your service is worse. You lose them because someone else replied first while you were in a showing. The numbers are brutal, and they're consistent across the industry:
-
~15 hrs
The average time it takes a business to respond to an online lead. By then the buyer has already spoken to three other agents.
Lead-response research -
~40%
Of inbound calls to real estate offices go unanswered. Every missed call is a buyer or seller who simply dials the next name on the list.
Industry call-handling data -
21×
How much more likely a lead is to qualify when you respond within five minutes instead of thirty. After an hour, the odds fall off a cliff.
Speed-to-lead studies
What we put on autopilot
The work that wins deals, handled before you can pick up the phone.
Each system is built around your stack and your voice. Here's what we most often automate for real estate teams.
Relentless follow-up
Most leads need five or more touches; most agents stop after one. We run a multi-step sequence across text and email that keeps going until they reply or book, so cold leads get re-engaged instead of forgotten in a spreadsheet.
Showings booked around the clock
A buyer asks to see a property at 11pm. The assistant checks your calendar, books the showing, and sends the confirmation and reminders, no phone tag, no double-bookings, no slot left empty.
Listing packs & disclosures
The moment a deal moves, the system assembles and sends the listing pack, disclosures, and documents from your templates, prefilled, on-brand, and ready to sign, instead of you rebuilding them at midnight.
Missed-call rescue
Every call you can't take gets an instant, friendly text back in your name. The lead feels answered in seconds and stays yours, instead of bouncing to whichever agent picks up first.
A CRM that's finally current
Every call, text, and showing is logged automatically. No more Sunday-night data entry, your pipeline reflects reality, and nothing slips because someone forgot to update a record.
From missed to managed
New lead, no reply yetTexted back in 38s
Showing request after hoursShowing booked & confirmed
Lead needs a 5th follow-upFollow-up sent
Buyer gone cold for weeksRe-engaged automatically
Disclosures to sendListing pack sent
How it works
Live in weeks, not quarters.
No long onboarding, no rip-and-replace. We build around the tools you already use.
1
Free automation audit
We map how leads, calls, and follow-up move through your business today, and pinpoint exactly where deals are leaking, and what each leak is costing you.
2
We build it on your stack
Your system is engineered to plug into your CRM, calendar, and the portals and phone line you already use. You keep your tools; they just start working together.
3
Tested against your real lead flow
We run it against your actual scenarios until the replies sound like you, the bookings land cleanly, and nothing falls through the cracks.
4
Live, monitored, improved
It runs day and night. We watch it, tune it, and keep it sharp as your volume grows, done-for-you means we don't disappear after launch.
Why Mach Studios
Two people. Built like software. Measured in closings.
Built by an engineer, not a template
Your automations are real software, handled errors, real integrations, built to run unattended through a busy season without falling over.
Scoped around your commission
We start with the workflow that protects the most revenue, usually speed-to-lead, and measure success in booked showings and closed deals, not features.
Done-for-you, US & Canada
We build, host, monitor, and maintain everything. You list and sell houses; the system handles the busywork in the background.
The same two people, start to finish
The person who builds your system is the one who answers your emails. No account managers, no offshore handoffs. Meet the team
FAQ
Real estate AI automation, answered.
How does AI automation help a real estate agent close more deals?
It removes the delay that loses deals. The system replies to every new lead in seconds, follows up until they respond, and books showings automatically, so you're consistently the first agent to reach the client, which is who the large majority of buyers and sellers end up hiring.
Can the AI respond to leads from Zillow, Realtor.com, and my website?
Yes. We connect to the portals and lead sources you already use, plus your website forms and phone line, so every lead lands in one automated response flow no matter where it came from.
Will it text leads, or just email them?
Both, and it leads with text, which typically gets several times the response rate of email. Every message is sent in your name and voice, so it reads like you, not a robot.
Does this replace my CRM?
No. It works with your CRM (Follow Up Boss, kvCORE, HubSpot, and others) and keeps it updated automatically, logging every call, text, and showing so your pipeline is always current.
How long until it's live?
Most real estate automations are built, tested, and live within two to four weeks of your free automation audit.
Do I need to be technical to use it?
No. It's fully done-for-you. We build, host, and maintain the system; you just stop losing leads to slow follow-up.
See what you're losing to slow follow-up.
Book a free 30-minute audit. We'll map your lead flow, show you exactly where deals are slipping, and what it's worth to fix it, no pressure, no jargon.